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Content Management Solution

Document Management is a set of technologies for managing the "document life cycle," that is, it tracks, monitors, and allocates resources for the creation, use, revision, approval, retrieval, archival and disposal of documents. The term document used here loosely applies to any container of information, whether electronic or not, whether text or not, and whether business-critical or not. The majority of the unstructured content in an organization is “fixed” content, which is content that is in its final form. Examples include contracts, invoices, statements, reports, technical documentation, and even e-mail. Organizations are under more pressure than ever before to manage this content effectively, not only for compliance

and risk reduction purposes, but also to improve operational efficiency and productivity while reducing costs. Of course, organizations need to manage their fixed content using cost-effective technology solutions that work well in their existing IT environments and are straightforward enough to leverage existing skills.

Captaris Inc. provides technology that is specifically designed to address the sophisticated needs of fixed content management applications. The company’s Alchemy product provides capabilities to handle multiple types of fixed content, and to manage it through its various life cycle stages – including capture, management, archive, retrieval, and distribution. In addition, the solution is designed to be easy to implement and easy to use, providing a far lower cost of ownership than other content management solutions.

Reasons for business Fixed Content Management


Some of the major business drivers for more effective management of fixed content include:

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Improving operational efficiency

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Reducing organizational risk and increasing security.

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Addressing offensive and defensive drivers with cost-effective IT solution.

The Captaris Approach 

Captaris provides straightforward technology solutions for managing a variety of fixed content management types. The company’s aims to address the major drivers for fixed content managementby providing solutions that are cost effective, easy to set up and control,and easy for end-users to learn.
 
The company’s Alchemy set is a well-established solution for managingimages, computer output, and other electronic file types. In addition, Captarisnow offers add-on modules for Alchemy that address a broader range offixed content types and provide a greater extent of content managementservices. Our new additions that extend the suite’s product extents include library services and records management services.

Captaris provides a number of add-on modules to alchemy that are designed to extend the systems fixed content management capabilities, these modules include:

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alchemy records management

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alchemy workflow

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mail store

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mercury

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data grabber

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alchemy scan

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database encryption

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alchemy web engine platform

Captaris Business Information Delivery solutions help organizations of all sizes automate the information and document flow throughout the information lifecycle (capture, process, deliver, manage and archive). With a comprehensive suite of software and services, Captaris helps organizations to grow revenues and increase profits while meeting compliance goals. Through a global distribution network of leading enterprise technology partners, Captaris has installed more than 90,000 systems in 95 countries in companies of all sizes, including the entire Fortune 100. 

BUSINESS BENEFITS

Captaris Alchemy 8.0 provides a full-featured solution to handle a wide range of fixed content managementapplications, in a straightforward implementation that makes great sense for organizations with limited IT resources.

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Provides a common fixed content environment.

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Contributes to improved customer service and operational efficiency.

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Reduces risk.

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Simplifies the distribution of client information.

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Saves money.

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Automates the process

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Improves process management

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Creates an audit trail of actions and documents for compliance purposes

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Uses Microsoft interfaces and infrastructure to speed user adoption

POPULAR APPLICATIONS FOR ALCHEMY 8.0

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Imaging

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Email Archiving

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COLD & Enterprise Report Management

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Document Management

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Records Management

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Publishing content to the Web

 INDUSTRY INTEREST

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State & Local Government

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Financial Services

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Healthcare

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Legal

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Insurance

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Service Bureaus

BUSINESS NEEDS

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Business processes must be documented.

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Slow, inefficient paper-based processes must be replaced.

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Multiple levels of management approval are required.

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Sensitive information must be distributed to multiple parties.

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Accountability and compliance requires audit trails and archived documents.

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Organizations are already invested in existing information technology infrastructure and user interfaces.

 

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